Policy & Procedure Manual
Section Related P & P's
Media Related P & P's
Student Related P & P's
Committee Related P & P's ![]()
1. GOVERNANCE (01) GOV
c. Board of Directors - Ethics (03)
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c. Board of Directors - Ethics (03)
| (1) | Board Code of Ethics | 01-03-01 |
| (2) | Board Meeting Conduct | 01-03-02 |
| (3) | Confidentiality and Conflict of Interest - Volunteers |
01-03-03 |
| (4) | Conflict of Interest | 01-03-04 |
| (5) | Technologist Pledge | 01-03-05 |
| (6) | Privacy | 01-03-06 |
| (7) | Hosting an Association Party Involving Alcohol | 01-03-07 |
e. Board of Directors - Position Descriptions (05)
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e. Board of Directors - Position Descriptions (05)
| (1) | Chair of the Board | 01-05-01 |
| (2) | 1st Vice Chair | 01-05-02 |
| (3) | 2nd Vice Chair | 01-05-03 |
| (4) | Treasurer | 01-05-04 |
| (5) | Directors | 01-05-05 |
| (6) | Secretary of the Board | 01-05-06 |
| (7) | Immediate Past Chair of the Board | 01-05-07 |
| (8) | National Liaison Director | 01-05-08 |
f. Board of Directors - Management (06)
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f. Board of Directors - Management (06)
| (1) | Orientation and Mentoring Program | 01-06-01 |
| (2) | Director’s Aide Memoire | 01-06-02 |
| (3) | Board of Directors’ Meetings | 01-06-03 |
| (4) | Minutes | 01-06-04 |
| (5) | Announcement List | 01-06-05 |
| (6) | Director Liaison Responsibilities | 01-06-06 |
| (7) | Installation of Officers | 01-06-07 |
| (8) | Executive Committee Decision Making | 01-06-08 |
| (9) | Board of Directors Quality Assurance Program | 01-06-09 |
| (10) | Qualification - Chairs | 01-06-10 |
| (11) | Partnerships and Alliances | 01-06-11 |
| (12) | Liaison with Primary Stakeholder Organizations | 01-06-12 |
| (13) | Public Policy/Government Relations | 01-06-13 |
| (14) | Consultation/Assistance To External Organizations | 01-06-14 |
| (15) | Strategic Planning | 01-06-15 |
| (16) | Section Funds - Accountability And Responsibilities |
01-06-16 |
| (17) | Association Branding and Product - Production and Marketing | 01-06-17 |
| (18) | Board Conflict Resolution (To Be Produced) | 01-06-18 |
| (19) | Volunteer Selection | 01-06-19 |
| (20) | Meeting Attendance | 01-06-20 |
| (21) | Director Compliance | 01-06-21 |
2. POSITION STATEMENTS (02) POSN
a. Administration - General (01)
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a. Administration - General (01)
| (1) | Position Statements/Briefing Notes |
02-01-01 |
| (2) | Management of Medical Radiation Facilities |
02-01-02 |
| (3) | Racism |
02-01-03 |
| (4) | Scholarships and Grants |
02-01-04 |
| (5) | Wage Parity with Registered Nurses |
02-01-05 |
| (6) | Recognition - Extended Class |
02-01-06 |
| (7) | Staffing |
02-01-07 |
| (8) | Not Allocated |
02-01-08 |
| (9) | Generic Worker/Radiology Aide/Assistant |
02-01-09 |
| (10) | QC Technologist Staffing |
02-01-10 |
| (11) | Basic Radiological Technician Training |
02-01-11 |
| (12) | Multi-Skilling |
02-01-12 |
| (13) | Providing Services in a Strike Situation |
02-01-13 |
| (14) | Utilization Management |
02-01-14 |
| (15) | Health Care |
02-01-15 |
| (16) | Primary Care Delivery |
02-01-16 |
| (17) | Replacement of Medical Equipment |
02-01-17 |
| (18) | Wage Equity |
02-01-18 |
| (19) | MRI and CT Units in the Private Sector of Health Care |
02-01-19 |
| (20) | MRT Shortages |
02-01-20 |
| (21) | CAMRT Partnership Arrangement |
02-01-21 |
| (22) | Post Certification Practice Roles |
02-01-22 |
| (23) | Employment Equity in Hospitals and IHFs |
02-01-23 |
| (24) | Workplace Violence |
02-01-24 |
| (25) | Radiation Therapy Minimum Staffing Standards |
02-01-25 |
| (26) | Staffing Standards - Magnetic Resonance Imaging Facilities |
02-01-26 |
| (27) | Medical Radiation Sciences Equipment Acquisition |
02-01-27 |
| (28) | Staffing Standards - CT |
02-01-28 |
| (29) | Staffing Standards - Nuclear Medicine Facilities |
02-01-29 |
| (30) | Staffing Standards - PACS Administrators |
02-01-30 |
| (31) | Staffing Standards - PET/CT |
02-01-31 |
| (32) | Definition - Personal PLI |
02-01-32 |
b. Education (02)
| (1) | Breast Screening in Ontario |
02-02-01 |
| (2) | National Certification Process |
02-02-02 |
| (3) | Undergraduate MRT Education - Baccalaureate |
02-02-03 |
| (4) | Position Statement - Member's Responsibility - Continuous Professional
Development |
02-02-04 |
| (5) | Bone Mineral Densitometry Testing |
02-02-05 |
| (6) | Training Site Responsibility - CAMRT (Certification Examination
Site) |
02-02-06 |
| (7) | Clinical Education - Keystone of the Profession |
02-02-07 |
| (8) | Maintenance of Film-Screen Competencies in Radiological Tech. Undergraduate MRT Education and Training Programs |
02-02-08 |
| (9) | Prospective Medical Radiation Technology Students - Providing Insight to
Undergraduate Programs |
02-02-09 |
| (10) | Practice Environment - Medical Radiation Technology |
02-02-10 |
| (11) | Direct Entry MRI Technology Education & Training Programs |
02-02-11 |
c. Practice (03)
| (1) | MRT's Performing Upper G.I. & Double Contrast Lower G.I. Examinations |
02-03-01 |
| (2) | Registered Nurses Ordering X-Rays |
02-03-02 |
| (3) | The Performance of Diagnostic and/or Therapeutic Procedures of a Sensitive Nature |
02-03-03 |
| (4) | Specialist Training in Fluoroscopy |
02-03-04 |
| (5) | Quality Control Technologists - Radiological Technology |
02-03-05 |
| (6) | Qualifications - Mammographers |
02-03-06 |
| (7) | Adherence - CMRTO's Standards of Practice |
02-03-07 |
| (8) | Breast Screening |
02-03-08 |
| (9) | Teaching Breast Self-Examination |
02-03-09 |
| (10) | Performing Clinical Breast Examination |
02-03-10 |
| (11) | Operation of Brachytherapy Units |
02-03-11 |
| (12) | Operation of Bone Mineral Densitometry Units |
02-03-12 |
| (13) | Red Dot System |
02-03-13 |
| (14) | Darkroom Disease |
02-03-14 |
| (15) | Dosimetry |
02-03-15 |
| (16) | Not Allocated |
02-03-16 |
| (17) | Education - Magnetic Resonance Imaging |
02-03-17 |
| (18) | Scope of Practice Envelope |
02-03-18 |
| (19) | Not Allocated |
02-03-19 |
| (20) | Qualification Standard - Operators Of
Bone Mineral Densitometry Units |
02-03-20 |
| (21) | Who Should Be The Picture Archival
Communications (PACs) Administrators |
02-03-21 |
| (22) | Operation of Hybrid Imaging Systems |
02-03-22 |
| (23) | Whole-Body Computed Tomography Screening |
02-03-23 |
| (24) | Electron Beam Computed Tomography (EBCT) |
02-03-24 |
3. FINANCE (03) FIN
a. Budgets (01)
| (1) | Operating Budget | 03-01-01 |
| (2) | Fixed Assets (Capital Items) | 03-01-02 |
| (3) | Capital Budget | 03-01-03 |
| (4) | Membership Fee Formula |
03-01-04 |
| (5) | Disposal of Fixed Assets/Capital Items | 03-01-05 |
| (6) | Operation Plan | 03-01-06 |
| (7) | Program Cost Recovery |
03-01-07 |
| (8) | Mark-up |
03-01-08 |
| (9) | Exceeding a Budget | 03-01-09 |
| (10) | Publication | 03-01-10 |
c. Specific Financial Guidelines (03)
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c. Specific Financial Guidelines (03)
| (1) | Cheque Signing Privileges | 03-03-01 |
| (2) | Credit Cards | 03-03-02 |
| (3) | Travel/Accommodation Expenses |
03-03-03 |
| (4) | Claimable Expenses |
03-03-04 |
| (5) | Inventory | 03-03-05 |
| (6) | Accounting Procedure | 03-03-06 |
| (7) | Not Allocated |
03-03-07 |
| (8) | Financial Reporting | 03-03-08 |
| (9) | Audits | 03-03-09 |
| (10) | Credit | 03-03-10 |
| (11) | Advertising - FILTER and Web Site | 03-03-11 |
| (12) | Section Bank Accts - De-Activation, Hiatus & Activation of Sections |
03-03-12 |
| (13) | Monthly Reconciliation | 03-03-13 |
| (14) | Education Program Revenue Generation |
03-03-14 |
| (15) | Finance Contingency Plan | 03-03-15 |
| (16) | Banking | 03-03-16 |
| (17) | Non-Member Fees - Association Products |
03-03-17 |
| (18) | Directors' Home & Office Expenses | 03-03-18 |
| (19) | Home Internet Provider Expense Reimbursement Policy | Retired |
| (20) | Invigilators Expenses - C.A.M.R.T Certification Exams | 03-03-20 |
| (21) | Audit Income/Expense Variants | 03-03-21 |
| (22) | Self-Directed Learning Programs and Electronic Courses |
03-03-22 |
| (23) | Flight Cancellation Insurance |
03-03-23 |
| (24) | Support to External Organizations/Agencies/Bodies | 03-03-24 |
| (25) | Reimbursement - Directors |
03-03-25 |
| (26) | Membership Fee Refunds | 03-03-26 |
| (27) | Not Allocated | 03-03-27 |
| (28) | Repair of Aging Equipment | 03-03-28 |
| (29) | Donations - External Organizations | 03-03-29 |
| (30) | Fund Raising |
03-03-30 |
| (31) | Reimbursement - Chief Elected Officer's Expenses | 03-03-31 |
d. Investments (04)
| (1) | Investment Policy | 03-04-01 |
| (3) | Reserve (Restricted) Fund | 03-04-03 |
| (4) | Investment Fund Disbursement Priorities | 03-04-04 |
| (5) | Not Allocated | 03-04-05 |
| (6) | Budgeting by Cost Centres | 03-04-06 |
| (7) | Section Education Days/Seminars Financial Assistance Account |
03-04-07 |
| (8) | Investment Fund Risk Management | 03-04-08 |
| (9) | Investment Replenishment | 03-04-09 |
4. MANAGEMENT (04) MGMT
a. Organization (01)
| (1) | Management Philosophy | 04-01-01 |
| (2) | Head Office Staff | 04-01-02 |
| (3) | Distribution - Policies and Procedures |
04-01-03 |
| (4) | Manual Maintenance | 04-01-04 |
| (5) | Document Distribution | 04-01-05 |
| (6) | Listings - Key Association Leaders | 04-01-06 |
| (7) | Key Definitions | 04-01-07 |
| (8) | Primary E-mail Address - Volunteers |
04-01-08 |
b General Policies and Procedures (02)
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b General Policies and Procedures (02)
| (1) | Legal Review of Legislation | 04-02-01 |
| (2) | Accessing Association Solicitor |
04-02-02 |
| (3) | Security Classifications | 04-02-03 |
| (4) | Access to Documents |
04-02-04 |
| (5) | Mailing Address Disclosure |
04-02-05 |
| (6) | Volunteer Leader's Published Contact Information | 04-02-06 |
| (7) | Use of Memorandum and Letters | 04-02-07 |
| (8) | Etiquette |
04-02-08 |
| (9) | File Index System | 04-02-09 |
| (10) | Document Dating | 04-02-10 |
| (11) | Abbreviations (Acronyms) | 04-02-11 |
| (12) | Document Access & Costing | 04-02-12 |
| (13) | Part-Time Dues | 04-02-13 |
| (14) | Privacy Legislation Compliance |
04-02-14 |
| (15) | Mass E-Mailing | 04-02-15 |
| (16) | Head Office Parties | 04-02-16 |
| (17) | Government Inspections | 04-02-17 |
| (18) | Volunteers Operating Electronic Devices While in a Motor Vehicle on Assoc. Business | 04-02-18 |
| (19) | Accessibility For Ontarians With Disabilities Act (AODA) | 04-02-19 |
c. Head Office - General (03)
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c. Head Office - General (03)
| (1) | Head Office Activities | 04-03-01 |
| (2) | List of Members Who Serve | 04-03-02 |
| (3) | Proof of Name Change | 04-03-03 |
| (4) | Mailing Lists/Labels Access - Surface or Electronic | 04-03-04 |
| (5) | Annual Membership Survey (AMS) Data Entry & Reporting Process | 04-03-05 |
| (6) | Appointment Lists | 04-03-06 |
| (7) | Purchasing Policy - Incoming Goods & Services | 04-03-07 |
| (8) | Board Meeting Preparation for February & October Board Meetings | 04-03-08 |
| (9) | Contingency Plan | 04-03-09 |
| (10) | Risk Management - Head Office | 04-03-10 |
d. Publications/Website (04)
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d. Publications/Website (04)
| (1) | Editor | 04-04-01 |
| (2) | Publication Frequency and FILTER Submissions |
04-04-02 |
| (3) | Not Allocated |
04-04-03 |
| (4) | Free FILTER Subscriptions | 04-04-04 |
| (5) | Annual Reports | 04-04-05 |
| (6) | Request for Reprinting of Items from FILTER | 04-04-06 |
| (7) | Website Design and Maintenance | 04-04-07 |
e. AGC/AGM (05)
| (1) | Conference Objectives | 04-05-01 |
| (2) | MRT Contribution and Appreciation | 04-05-02 |
| (3) | Board Accommodations - AGC | 04-05-03 |
| (4) | Board, Staff and VIP Registration Packages | 04-05-04 |
| (5) | AGC/AGM Pre-Planning | 04-05-05 |
| (6) | Financial Reporting AGCs | 04-05-06 |
| (7) | Meetings at the AGC | 04-05-07 |
| (8) | VIP Invitations | 04-05-08 |
| (9) | Parliamentarian | 04-05-09 |
| (10) | No Smoking Policy - AGM | 04-05-10 |
| (11) | Financial Directives/Guideline | 04-05-11 |
| (12) | Annual Report Template | 04-05-12 |
| (13) | Commercial Exhibits at the OAMRT AGC | 04-05-13 |
| (14) | CAMRT Personnel Attendance Arrangements And space Allocation | 04-05-14 |
| (15) | Complimentary Exhibit Booth Space | 04-05-15 |
| (16) | Not Allocated |
04-05-16 |
| (17) | AGC Management | 04-05-17 |
f. Sections (06)
| (1) | Purpose of O.A.M.R.T. Sections |
04-06-01 |
| (2) | Section Responsibilities |
04-06-02 |
| (3) | Section Rules & Procedures |
04-06-03 |
| (4) | Directors on Section Executive |
04-06-04 |
| (5) | Section Logos |
04-06-05 |
| (6) | Section Minutes |
04-06-06 |
| (7) | Not Allocated |
04-06-07 |
| (8) | Section Report - Filter and Web Site |
04-06-08 |
| (9) | Annual Financial Report |
04-06-09 |
| (10) | Section Chair Meetings |
04-06-10 |
| (11) | Section Fees |
04-06-11 |
| (12) | Contract Authorization | 04-06-12 |
| (13) | Section Recognition Award | 04-06-13 |
| (14) | Web Site Responsibilities |
04-06-14 |
| (15) | Section Education Days Proximity To OAMRT Conferences/Education Summits |
04-06-15 |
| (16) | 25 Year Pin Distribution |
04-06-16 |
| (17) | Terms of Reference - Section Chair Coordinator |
04-06-17 |
| (18) | Donations By Sections |
04-06-18 |
| (19) | Non-Member Registration Costs For Section Events |
04-06-19 |
| (20) | Financial References for Sections |
04-06-20 |
| (21) | Section Budgeting |
04-06-21 |
I. Education (09)
| (1) | Essay & Exhibit Competitions | 04-09-01 |
| (2) | Essay Regulations | 04-09-02 |
| (3) | Exhibit/Poster Regulations | 04-09-03 |
| (4) | Approved Undergraduate Training Programs | 04-09-04 |
| (5) | Refresher/Retraining Programs | 04-09-05 |
| (6) | Certificate Criteria | 04-09-06 |
| (7) | Course/Program Access - Non-Members | 04-09-07 |
| (8) | Pass Mark Policy | 04-09-08 |
| (9) | Head Office Protocols | 04-09-09 |
| (10) | Course/Program Refund | 04-09-10 |
| (11) | Original Work Ownership/Copyright | 04-09-11 |
| (12) | Permission to use Copyrighted Original Work | 04-09-12 |
| (13) | Business Case Approach | 04-09-13 |
| (14) | Courses/Program Design Criteria | 04-09-14 |
| (15) | Curriculum Design | 04-09-15 |
| (16) | Admin. of the National Association Certification Examinations in Ontario | 04-09-16 |
| (17) | Admin. of the National Certification Examination for Special Needs Candidate in Ontario | 04-09-17 |
| (18) | Peer Review - Educational Courses and Programs | 04-09-18 |
| (19) | Not Allocated | 04-09-19 |
| (20) | Educational Joint Ventures - Outside Agencies | 04-09-20 |
K. Information Technology (11)
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K. Information Technology (11)
| (1) | Personal E-Mails | 04-11-01 |
| (2) | Phone System Mailbox Passwords | 04-11-02 |
| (3) | IT Committee | 04-11-03 |
| (4) | Internet Surfing | 04-11-04 |
| (5) | Management and Resolution of IT Related Problems and Incidents | 04-11-05 |
| (6) | Financial Controls | 04-11-06 |
| (7) | Data Management | 04-11-07 |
| (8) | Security Violations | 04-11-08 |
| (9) | Social Media | 04-11-09 |
| (10) | Use of Social Media - Volunteers and Staff | 04-11-10 |
| (11) | Web Site Protection | 04-11-11 |
| (12) | Web Site Design | 04-11-12 |
| (13) | Staff Restrictions - Hardware, Software, and Storage Devices | 04-11-13 |
| (14) | Operating Electronic Devices While Driving | 04-11-14 |
5. COMMITTEES (05) COMM
b. Executive Committee (02)
| (1) | Terms of Reference - Executive Committee |
05-02-01 |
| (2) | (Not Allocated) |
d. Nominating Committee (04)
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d. Nominating Committee (04)
| (1) | Terms of Reference - Nominating Committee |
05-04-01 |
| (2) | Nominating Candidates for the Board of Directors |
05-04-02 |
| (3) | Nomination - National Liaison Director |
05-04-03 |
| (4) | Incoming Director's Skills Analysis |
05-04-04 |
| (5) | Orientation Program |
05-04-05 |
| (6) | Mentoring Program |
05-04-06 |
| (7) | Orientation Literature |
05-04-07 |
| (8) | Confidentiality - Volunteers |
05-04-08 |
| (9) | Volunteer Satisfaction Feedback |
05-04-09 |
| (10) | Replacement of Directors |
05-04-10 |
| (11) | Handover |
05-04-11 |
| (12) | Exit and/or End of Term Interview |
05-04-12 |
| (13) | Status Chart - Volunteer Positions |
05-04-13 |
| (14) | Annual Membership Survey - Volunteer Interest |
05-04-14 |
| (15) | Election of Directors |
05-04-15 |
g. Practice Evolution And Extended Learning Standing Committee (07)
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g. Practice Evolution And Extended Learning Standing Committee (07)
| (1) | Terms of Reference -Practice Evolution And
Extended Learning Standing Committee |
05-07-01 |
| (2) | Terms of Reference - PEEL Chair |
05-07-02 |
| (3) | Terms of Reference - Core Group |
05-07-03 |
| (4) | Terms of Reference - Professional Development Advisory Team (PDAT) |
05-07-04 |
| (5) | Terms of Reference - Professional Practice Advisoy Team (PPAT) |
05-07-05 |
| (6) | Not Allocated |
05-07-06 |
| (7) | Terms of Reference - CAMRT Professional Practices
Committee Liason Person |
05-07-07 |
| (8) | Terms of Reference - Code of Ethics |
05-07-08 |
| (9) | Terms of Reference - Code of Conduct |
05-07-09 |
| (10) | Terms of Reference - Guidelines on Unprofessional Conduct |
05-07-10 |
| (11) | Terms of Reference - Definitions - Risk Managment/Risk Managment Guidelines/Best Practice Protocols |
05-07-11 |
| (12) | Continuing Education Course Review |
05-07-12 |
i. Marketing & Communications Standing Committee (09)
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i. Marketing & Communications Standing Committee (09)
| (1) | Terms of Reference - Marketing & Communications Standing Committee |
05-09-01 |
| (2) | Terms of Reference - Chair |
05-09-02 |
| (3) | Terms of Reference - Core Group |
05-09-03 |
| (4) | Terms of Reference - MRT Week Team |
05-09-04 |
| (5) | Terms of Reference - Branding Team |
05-09-05 |
| (6) | Terms of Reference - Member Services Team |
05-09-06 |
| (7) | Promotional Retail Products |
05-09-07 |
| (8) | MARCOM OAMRT AGC Booth Operations |
05-09-08 |
j. Professional Recognition Standing Committee (10)
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j. Professional Recognition Standing Committee (10)
| (1) | Terms of Reference - Professional Recognition Standing Committee |
05-10-01 |
| (2) | Terms of Reference - Chair |
05-10-02 |
| (3) | Terms of Reference - Core Group |
05-10-03 |
| (4) | Terms of Reference -Volunteer Recognition/Awards Coordinator |
05-10-04 |
| (5) | Terms of Reference - Archivist |
05-10-05 |
| (6) | Section Recognition Award |
05-10-06 |
| (7) | Awards Presentation Protocol |
05-10-07 |
| (8) | Awards Regulations |
05-10-08 |
| (9) | Life Membership |
05-10-09 |
| (10) | Ken Turnbull Award |
05-10-10 |
| (11) | Mary F. Cameron Lecturer |
05-10-11 |
| (12) | Les Fox Education Award |
05-10-12 |
| (13) | Chair of the Board's Award |
05-10-13 |
| (14) | Directors' Recognition Award |
05-10-14 |
| (15) | Past Chair of the Board's Recognition Award |
05-10-15 |
| (16) | Special Service Certificate |
05-10-16 |
| (17) | Special Acknowledgement Certificate |
05-10-17 |
| (18) | 25-Year Recognition |
05-10-18 |
| (19) | 30 -Year Recognition |
05-10-19 |
| (20) | Volunteer Recognition |
05-10-20 |
| (21) | Mary Lou Raso Memorial Nuclear Medicine Student Essay Award |
05-10-21 |
| (22) | Joan Beaverstock Radiation Therapy Student Essay Award |
05-10-22 |
| (23) | Larry Wight Memorial Radiological Technology Student Essay Award |
05-10-23 |
| (24) | Mary Lou Bechely Nuclear Medicine MRT Essay Award |
05-10-24 |
| (25) | Terry West Radiation Therapy MRT Essay Award |
05-10-25 |
| (26) | Jack Coones Memorial Radiological Technology MRT Essay Award |
05-10-26 |
| (27) | MRI Essay Award |
05-10-27 |
| (28) | Ed Carpen Student Exhibit Award |
05-10-28 |
| (29) | Percy Ghent Memorial MRT Exhibit Award |
05-10-29 |
| (30) | T.B. Hurst Student Academic Award |
05-10-30 |
| (31) | 35-Year Recognition |
05-10-31 |
| (32) | Letter to Employers/Managers of Award Winners |
05-10-32 |
| (33) | President and Chief Executive Officer's Award |
05-10-33 |
6. STUDENTS (06) STD
6. Students (06) STD
| (1) | Student Members |
06-01-01 |
| (2) | Student Membership Process |
06-01-02 |
| (3) | Membership In Sections |
06-01-03 |
| (4) | Students As Voting Members |
06-01-04 |
| (5) | Student Status |
06-01-05 |
| (6) | Supervision |
06-01-06 |
| (7) | Presentation of Association Pins |
06-01-07 |
| (8) | Student Transfers-In |
06-01-08 |
| (9) | International Medical Radiation Technologist Student Membership |
06-01-09 |
7. HUMAN RESOURCE MANAGEMENT INFORMATION (07) HRM
Anyone wanting a copy of our Human Resource Policies and Procedures should contact Head Office at the address below.
Last modified:
May 01 2012 13:16:17

